Time management: 13 tips to take advantage of the hours of the day
Several strategies to make the most of the day and do more with less.
The demands of work, personal obligations, and the rhythm of daily life mean that on many occasions we accumulate immense amounts of work that we do not know very well how to deal with.
Thanks to proper time management, we can reduce this accumulation of tasks and alleviate the feeling of pressure and stress that they usually carry. Here we will see several tips to improve our skills when making good use of the time available and perform more in daily tasks, such as work in the professional field, study sessions, etc.
Seize the hours of the day: do more with less
Optimal time management is a very important skill both at work and when carrying out the activities of our daily life and, although this seems more than obvious, not all people are capable of organizing their time and tasks in the workplace. more effective way.
Poor time management can almost certainly lead to high levels of stress and, obviously, a lack of productivity. Therefore, as soon as the person is able to understand and assimilate how to organize their time correctly, they can also anticipate possible conflicts and plan alternative solutions.
As mentioned above, knowing how to manage time correctly is a skill and as such, it is susceptible to being trained and improved. Although this is not difficult, it requires discipline and perseverance.
The first step will always be to be aware and accept that we are not working well or making good use of our time, and then propose a series of guidelines to follow that over time will end up becoming habits that we will carry out automatically.
Below we suggest a series of tips to improve time management, which will help us to be much more productive in less time and consequently, help us feel better about ourselves.
13 tips to improve time management
Here are a series of tips that, applied daily, will boost our productivity and prevent us from wasting time unconsciously.
1. Positive attitude
Maintaining a positive disposition and attitude towards our work is essential to invest our time in an efficient and effective way. This motivational posture will make it easier for us to have a clearer mind and to better plan our work.
If a task is presented in a way that does not motivate, surely we end up looking for excuses to distract ourselves, something that must be avoided. Therefore, before we get to work we must promote self-motivation strategies, which can even happen by stopping to close our eyes and imagine the feeling of having finished what we have to do so that that feeling of satisfaction invades us.
2. Be realistic
It is illogical to try to cover more tasks than we can actually do. Another important point when it comes to proper time management is to be realistic and honest with yourself and know what we can do and what not.
Otherwise, the only thing that we will achieve is that we are invaded by frustration and stress.
Thus, it is best to take into account both our abilities and what we do not excel at positively, to create concrete goals and adjusted to what we know about what we are capable of doing.
3. Set goals
Having clear objectives is essential to know where we are going. However, the objectives set must have a series of characteristics that make them feasible. For this they must be:
- Feasible .
4. Clarify tasks
Being clear about what tasks have to be carried out to achieve the objectives is essential so as not to waste time on activities that we do not know if will be of any use to us or not. A good trick is to break them down and turn them into smaller, easier tasks. The reason is that these will cost us less and therefore we will not waste energy on them.
It is obvious that not all tasks or objectives are equally important and urgent, so drawing up an action plan and prioritizing tasks will help us to be organized, to be able to keep track of our achievements, and to anticipate possible complications.
6. Make an agenda or calendar
Once our tasks have been prioritized, the next step is to plan them. Optimal planning will minimize the occurrence of unforeseen tasks and forgetfulness, thus leaving us more time for our free time.
7. Perform lighter tasks sooner
There is a law in time management that says that if we have one or more tasks that we can do in two minutes or less, we do them immediately. Otherwise, after a heavy task, we still have many small and light tasks for which we no longer have energy.
In addition, if we follow this rule we will also feel more fulfilled by having done many things in a very short time.
8. Focus on a single task
It is very important not to try to monopolize several tasks or activities at the same time. Although we have many things to do, it is better to do them one by one, thus ensuring good concentration and optimal performance.
9. Reduce distractions
By distractions, we understand any possible external stimulus that diverts our attention from the task we are doing. Mobile phones, the internet, social networks, other people or tasks, can divert our attention from work, so it is necessary that they be as less visible or present as possible.
In the event that an unforeseen event or task to be carried out appears, it is better to write it down and do it later, so as not to interrupt the activity.
It’s not worth overloading yourself and putting up with fatigue just trying to finish earlier or get more tasks done. It is necessary to rest from time to time, change posture and make our brain rest and become a little distracted. On the contrary, it is most likely that this accumulation of fatigue will end up tiring us more, becoming less mentally agile, and giving us the feeling that we cannot do everything.
Just as it is necessary to rest while we carry out a task, it is essential to disconnect once we have finished the day. As far as possible, leave tasks for work or work hours and dedicate free time to disconnect and invest in ourselves.
12. Take care of the media and the workplace
Just as important is taking care of our attitude and our workplace. We must make sure that we have everything we need ready, as well as make sure that everything works correctly.
An orderly space or workplace with the right conditions will help us to perform better and not waste time on other matters.
13. Avoid procrastination
Procrastination means postponing, delaying, or postponing all those activities or habits that we want to do or do not feel motivated, replacing them with others that stimulate us more or are more irrelevant.
Time management: 13 tips to take advantage of the hours of the day